The UN has issued an information note for civil society organisations wishing to participate at the 2MSP.  The full information note contains all relevant details, what follows below is a summary.

Accreditation & Registration

All organisations wishing to attend must request accreditation. All requests for accreditation must be submitted no later than 28 October, using the online form https://bit.ly/TPNW23. 

In addition, NGOs must submit to the Secretariat ([email protected]) a separate, written accreditation request on the official letterhead of the organisation listing the representatives who will attend, including their full names and titles. Revisions may be submitted until 17 November 2023. This letter must include a personal email address and direct telephone number of a point of contact in the organisation.

NGOs without ECOSOC status should indicate previous interactions between the organisation and the United Nations in relation to nuclear disarmament and nonproliferation issues and provide a mission statement or summary of work of the organisation.

Those NGOs that have requested accreditation as stated above will be informed by the Office for Disarmament Affairs by email by 10 November 2023 of the outcome of their request. Individuals requesting accreditation must be at least 18 years of age.

Registration (to be completed after accreditation is approved)

• Online registration must be completed by 20 November by representatives of NGOs whose accreditation has been approved.
• Attendees must complete the registration form on the online Indico system and follow the process as described. Online registrations must include the original accreditation request letter.
• Once registrations have been approved, NGO representatives will receive a confirmation email.
• Grounds passes valid for the duration of the Conference will be distributed at a time and location to be announced at a later stage.
• Representatives will need to have their passport or other government-issued identification and a printed copy of the confirmation email with them to collect a grounds pass.

Letter Of Invitations And Visas       

The United Nations is not in a position to provide letters of invitation or letters to consulates requesting that NGO representatives be provided visas for travelling to New York in order to attend the meetings of the Conference. It is the responsibility of individual NGO representatives to make their own arrangements for visas, travel and related costs.

Working Papers

The UN Office of Disarmament Affairs has provided a template for working papers. While there is no page limit for these papers, it is recommended to keep them under five pages (2,675 words). Please get in touch with Annette Willi at [email protected] if you want to submit a working paper. The UN will not be printing and distributing these documents, that is the responsibility of the submitting organisation.

Side Events

NGOs will have the use of Conference Room A at UNHQ during the meeting. ICAN, as Civil Society Coordinator, will facilitate use of the room. Already many organisations have expressed a keen interest in holding side events, and space is limited. 

The application period for side events is now closed. To maximise the use of the space and meet as many needs as possible, we’ve blocked three 90-minute meetings per day. These will be: 11:30-13:00; 13:15-14:30, and; 15:00- 16:30. 

If your meeting requires microphones, a technician will set up and operate a portable conference system with up to 32 wireless table-top microphones. This service also allows for an audio recording of the meeting. Meetings up to 3 hours requiring microphones cost $935.

ICAN is hosting a dedicated Calendar of Events. 

Code of Conduct

For all events within the UN system, the UN code of conduct applies. Additionally, ICAN events conform to ICAN’s Statement of Values  and Code of Conduct.

ICAN Campaigner meeting 

We’re excited to see many ICAN partners together in New York for the 2MSP and we’re planning a campaigner meeting to kick the week off. Getting together with ICAN partners Mark your calendars for Sunday 26 November, and make sure to secure your spot today.
More information and tickets.