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Third Meeting of States Parties

The Third Meeting of States Parties will take place on 3 to 7 March 2025 at United Nations Headquarters in New York, with H.E. Ambassador Akan Rakhmetullin (Kazakhstan) serving as President. A draft agenda for the meeting is under consideration by States Parties. This page will provide updates about the meeting itself and practical information for civil society organisations that wish to participate. Information is also available on the UN website.

Key dates:

  • 20 December 2024 - Deadline for organisational accreditation
  • 3 January 2025 - Deadline for NGO side event applications to ICAN 
  • 3 January 2025 - Deadline for government side event & exhibition applications by Member States
  • 4 January 2025 - UNODA will confirm whether your organisation has been approved or denied
  • 17 February 2025 - Deadline for the submission of Working Papers to ICAN
  • 24 February 2025 - Final date to submit your full delegation list to ODA and to register on Indico

Let us know you plan to attend

Civil Society Accreditation and Registration 

The UN has issued an information note for civil society organisations wishing to participate at the 3MSP. The full information note contains all relevant details, what follows below is a summary.

Accreditation 

All organisations wishing to attend must request accreditation. All requests for accreditation must be submitted no later than 20 December, using the online form.

In addition, NGOs must submit to the Secretariat ([email protected]) a separate, written accreditation request on the official letterhead of the organisation listing the representatives who will attend, including their full names and titles. Revisions may be submitted until 24 February 2025. This letter must include a personal email address and direct telephone number of a point of contact in the organisation. One of the representatives must be designated as the focal point of the organisation for the pick up of grounds passes. This person will be responsible for picking up access passes and handing them out to the other delegates from their organisation. 

NGOs without ECOSOC status should indicate previous interactions between the organisation and the United Nations in relation to nuclear disarmament and nonproliferation issues and provide a mission statement or summary of work of the organisation.

Those NGOs that have requested accreditation as stated above will be informed by the Office for Disarmament Affairs by email by 4 January 2025 of the outcome of their request. Individuals requesting accreditation must be at least 18 years of age.

Registration

(to be completed after accreditation is approved)

  • Online registration must be completed by 24 February by representatives of NGOs whose accreditation has been approved.
  • Attendees must complete the registration form on the online Indico system and follow the process as described. Online registrations must include the original accreditation request letter.
  • Once registrations have been approved, NGO representatives will receive a confirmation email.
  • Grounds passes valid for the duration of the Conference will be distributed at a time and location to be announced at a later stage.
  • Representatives will need to have their passport or other government-issued identification and a printed copy of the confirmation email with them to collect a grounds pass.

Letter Of Invitations And Visas       

The United Nations is not in a position to provide letters of invitation or letters to consulates requesting that NGO representatives be provided visas for travelling to New York in order to attend the meetings of the Conference. It is the responsibility of individual NGO representatives to make their own arrangements for visas, travel and related costs.

Other practical information for CSOs:

As the civil society coordinator for the TPNW, ICAN will continue to share relevant information about registration, side-events, working papers and more on this page and by email. In order to facilitate coordination of statements, side events and more, it is helpful if you also let ICAN know your organisation's intent to attend.

Complete the survey

You can also sign-up to receive emails with the latest information on civil society participation here (if you are an ICAN partner or signed up to receive updates for a previous MSP, there is no need to do so again).

Side Events at the UN

The deadline for government side events & exhibition applications is 3 January 2025. These side events must be coordinated directly with the relevant state submitted directly to UNODA.

NGOs will also have the use of a Conference Room at UNHQ during the meeting. ICAN, as Civil Society Coordinator, will facilitate use of the room. If you are interested in using the Conference Room for side events, please indicate your preliminary interest through the survey above and we will follow up with more information about the application process, which will close on 3 January 2025.

To maximise the use of the space and meet as many needs as possible, we’ve blocked five slots per day. These will be: 10:00- 11:15, 11:30-12:45; 13:00-14:45, 15:00 - 16:15, and; 16:30 - 18:00.

If your meeting requires microphones, a technician will set up and operate a portable conference system with up to 32 wireless table-top microphones. This service also allows for an audio recording of the meeting. Meetings up to 3 hours requiring microphones cost $935.

The deadline for side event requests is 3 January 2025.  

Side event request form

Working Papers

The UN Office of Disarmament Affairs has provided a template for working papers. While there is no page limit for these papers, it is recommended to keep them under five pages (2,675 words). Please get in touch with Annette Willi at [email protected] if you want to submit a working paper. All working papers will be posted on the website of the meeting. The deadline for submitting working papers is 17 February 2025. The UN will not be printing and distributing these documents, that is the responsibility of the submitting organisation.

Statements

NGOs will be given a few speaking slots per session. Once the provisional timetable is available, there will be an opportunity to request a speaking slot to address specific agenda items. We expect that the available slots will be quite limited and that the demand to address the meeting is likely to exceed the available slots. We also do not have full control as the number of speakers will vary depending on the number of government interventions. As usual, we try to ensure broad geographical, thematic and demographic representation during this meeting.

Code of Conduct

For all events within the UN system, the UN code of conduct applies. Additionally, ICAN events conform to ICAN’s Statement of Values and Code of Conduct. We also encourage participants to become familiar with the Nuclear Truth Project Protocols especially in engaging with affected communities.